FRIDAY NIGHT CHECK-IN
Friday, August 19, 2011
University of Queensland St Lucia Campus, Mill Rd: 3:00pm 6:00pm
Save time waiting in lines the day of The Ride and pick up your packet, including your jersey, bike number, and all important documents on Friday, August 19. You will also be able to drop off your bike on-location on Friday, August 19. As a result, there will be no need to wait in long lines on the morning of Saturday, August 20. You’ll just show up and ride!
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SATURDAY, AUGUST 20, 2011
SATURDAY MORNING SHUTTLE - A free shuttle service will run from the Host Hotel to Opening Ceremonies on Saturday morning. Please be advised that bike transport will NOT be available for those taking the Shuttle from the Host Hotels on Day One. Please make sure to check in on Friday and drop-off your bike. There will be no shuttle service back to the Host Hotel on Sunday.
PARKING - Parking is available in lots 98A,98B,98C. All University Car Parks will be open and accessible to participants and visitors. Please follow parking direction onsite.
OPENING CEREMONIES: Saturday, August 20, 2011
University of Queensland St Lucia Campus, Mill Rd
5:00am 6:00am Gear drop-off and continental breakfast served.
5:00am 6:00am Last minute check-in begins for those who could not check in on Friday and get their packet. If planning to check in onsite, please arrive early to avoid missing Opening Ceremonies. Opening Ceremonies will begin promptly at 6:00am.
5:30am All participants should be onsite.
6:00am Opening Ceremonies begin.
Encourage friends and family to bring out big, colourful signs, smiling faces and enthusiastic cheers to support the Riders on the route at the official 2011 Cheering Stations of The Rio Tinto Ride to Conquer Cancer. Check out the complete list of all Cheering Stations locations.
- Cheering Stations locations.
Somerset Park Camp Grounds: Esk Kilcoy Rd, Somerset Dam 4312, QLD
Everything you need is at Camp! Catered meals, entertainment, hot showers, and massages. There is also a medical team on staff to help with any bumps and bruises you may have picked up along your journey.
Be sure to stay up for entertainment and special guest speakers at the Camp Show!
While visitors are able to join you at Camp to celebrate your Saturday ride, we will not have food, beverages or other services for them so they must plan accordingly. No visitor parking is available on site. Limited parking will be available in the local area. All visitors must leave camp by 9:00pm.
Note: We'll transport your luggage to camp, leaving you free to focus on your ride. We can even transport your bike safely back to the Start Line after you complete your ride if you choose to take our shuttle back on Day 2.
Join us for camp entertainment on the main stage. Don’t forget to bring your ID. At 6:00 pm, our nightly news program will start and we’ll report on weather, the route, media coverage, and make special announcements regarding the event. We’ll also feature some of the special people from QIMR who will talk about the programs and research made possible by your donation dollars.
Your gear will be waiting for you at Camp. After collecting it, signage will lead you to your tent. In the morning, pack up your gear and leave your tent right where it is. A team of amazing volunteers will take the tents down. Bring your gear bag to the truck with a corresponding gear colour.
It is going to be a beautiful, COOL evening at camp so please pack appropriately and don't forget to bring your rain gear in case of bad weather. The Ride will take place regardless of the weather. Download our suggested list of equipment.
SUNDAY, AUGUST 21, 2011
Breakfast opens: 5:00am
Route opens: 6:30am
All Riders must be on the route by 7:30am
The Finish Line
University of Queensland St Lucia Campus, Mill Rd
Invite family and friends to begin arriving around 10am at the University of Queensland to celebrate the thousands of Riders completing their epic, 2-day journey! Food and beverage will be available for purchase. Parking is available. Applicable parking fees will apply.
The Finish Line is the time for Riders to celebrate completing their epic, 2-day journey ! The Finish Line will be a chance for Riders to rest, rehydrate and refuel. There will also be music, vendor booths and concessions available for purchase by family and friends. The high-energy environment will continue throughout the afternoon, so encourage loved ones to make a day of it! Pack a picnic lunch, and relish in the fact that you have made a difference in the fight to conquer cancer !
Rider Identity - Your wristband is your passport to The Ride. It has your name, your participant number and our emergency hotline number. You must wear it for the entire duration of the event. Likewise, your bike will be assigned a corresponding number and saddle plate that must be visible at all times along the route.
Tent Assignment -If you have completed the tent assignment process online, and you will be staying at Camp, you will be emailed your tent assignment on Thursday, AUGUST 17.
Delayed Self-Pledge - If you sign up for this service through Online Check-In, you will get an extra 60 days to complete your fundraising.
Bring your Photo ID - You’ll need it if you’re checking in on Saturday morning or especially if you’ll be drinking alcohol at Camp on Saturday.
Meals - We wll provide regular or vegetarian meal options. Please contact the office if you need assistance with bringing your own food.
Weather - Be prepared for all kinds of weather - hot, humid, cold, and wet! Pack your belongings inside large plastic bags (garbage bags work great) before you put them in your suitcase, to keep them dry in case of rain.
What to pack- Don't know what to pack for The Ride? Download our Suggested list of equipment, clothing and first-aid items you may want to bring.
Helmets - You must wear an AS/NZS approved helmet, and it must be securely fastened at all times you are on your bike during The Ride.
Headphones/mobile phones/portable radios: Ride participants are never permitted to wear headphones or use mobile phones or radios while riding. Using them while riding is extremely dangerous. If you need to make a call while out while on the road, carefully pull well off the route to do so.
Survivors - If you are a cancer survivor and want to be recognised as such, please pick up your yellow flag onFriday at Check-In or Saturday morning.
*** Our motto is Stay Alert, Stay Alive. ***
- We please ask faster Riders to make their way to the front of the staging area on Saturday morning.
- After Opening Ceremonies, thousands of Riders will embark on this epic 2-day ride - please get out on the route safely. Always ride predictably and in control. Ride in a straight line, and consciously try to avoid excessive weaving back and forth.
- Cooperate with Ride Officials at all times. Follow the instructions you are given as we will separate waves of Riders by a few minutes to help with flow.
- Be patient
- Sweep Assistance: If you are injured or unable to ride, use a “thumbs down” signal to stop a passing sweep vehicle. These vehicles are reserved for injured Riders and those unable to complete the day’s ride; they are not to be utilised as a taxi service. They will not go directly to Camp during the day. Sweep vehicles will take you to the next Pit Stop, where buses will take you to Camp. Only injured Riders will receive prompt medical attention and transport. If you are picked up early in the day, it may be hours before you are delivered to Camp. As it nears route closure time, sweep vehicles will pick up Riders who are still on the road.
- Medical Emergencies: With any emergency, dial 000, if possible. Then, immediately report any medical emergencies to Ride Staff or Crew at Pit Stops, on sweep vehicles, at Camp, or in the Concierge Tent, whichever is most accessible. If you’re on the route, after you call 000, contact the official Ride Hotline number (1300-924-169) printed on your Rider wristband to alert the Ride dispatch. Sweep vehicles rove the route on the lookout for accidents. Again, use a “thumbs down” signal if you need help. Staff are equipped with a 2-way radio and a mobile phone. They will have comprehensive information on local hospitals, emergency facilities, police, fire, and other important emergency information. Doctors, emergency medical personnel and an ambulance will be available.
- Bike mechanics: During The Ride, while bike mechanics generously donate their time and labour, you are still responsible to pay for all parts used to repair your bike so be sure to have some cash with you on the event.
CREW AND VOLUNTEERS
ALL CREW MEETING
Friday, AUGUST 19, 2011
University of Queensland St Lucia Campus, Mill Rd
Follow on-site Signage
Check-In Time 5:00-6:00pm
Meeting Time (Crew Captains) 5:00pm
Meeting Time 6:00pm
All Crew Members must attend. Any Crew Member who has not completed the Online Check-in process must arrive prior to the All Crew Meeting to complete the process.
WE NEED CREW MEMBERS
If you have friends or family members who still want to get involved with The Ride, ask them if they’d be interested in being a Crew Member. The Ride would not be possible without the all-volunteer Crew. They are our bike mechanics, bike parkers and road crew. They install directional signage, distribute food and drinks along the route and help turn an empty field into a camp site. For more information on the available Crew Positions, please contact Crew Coach Ana Russell at 1300 11 7433 or at firstname.lastname@example.org .
CALLING ALL VOLUNTEERS
Can’t commit to the whole weekend? Consider joining us as a Volunteer! We need lots of Volunteers leading up to the event and on the event. Help out for a few hours or a whole day! Volunteer Positions are still available. Please contact Volunteer Coordinator Ana Russell at 1300 11 7433 or at email@example.com .